Coordinator Page

Coordinator Page#

This is the main management page of the competition. From here you can edit the match parameters of the age classes, create the draws, distribute them and create the club ranking.

The page was designed to handle all the tasks of the competition coordinator. However, a coordinator has to take care of much more. It is therefore recommended to have a staff member who follows their directions to the letter and applies them in the program.

With Judo in Cloud you do not need a specialized technician. We will train, at no cost, a person you appoint to manage the competition, with the information already available on these pages. Thanks to the intuitive interface and the complete set of features, trained people can do everything without problems.

For serious problems on the day of the competition we are still available. Thanks to the cloud, we can intervene promptly from our office without having to be physically present, which ensures huge savings on staff. However, be aware that every feature needed to correct the problems of a competition is already just one click away!

Tatami#

Each square represents a tatami table, with its assigned brackets, the matches still to be fought and the estimated time to finish them (which can be updated with the Reload Data button). You can move a category from one table to another by dragging it. If the table is running a match, it can finish it without the risk of losing data.

Open unassigned categories#

Here the brackets that were just created and not yet assigned to a table are shown. You can drag them onto a tatami to assign them, or assign them all automatically. In this case, the system makes sure that all the tatami have a number of matches to fight that is as similar as possible (also taking into account those that are still left). Be aware that this distribution takes nothing into account other than the number of matches, and that the coordinator may use their experience to divide them differently. Make sure that the coordinator is the one who decides whether to use this feature or not.

In the same column, "Open finished tournaments" shows the finished brackets and "Full screen" enlarges the view of the tatami.

When a table runs the last match of a bracket, the bracket is marked as finished, the ranking is created, and the bracket is moved to the "Open finished tournaments" section.

Age class parameters#

Edit, for each age class, the match parameters (duration, golden score, osaekomi and points for a win) and the weight tolerance. You can write a message for the coaches about the weigh-in or accreditation times, visible on the public page of the athletes grouped by category (by going from the homepage to competitions and clicking on the number of athletes of your event).

Draws and Brackets#

From here you can see, for each age class, how many athletes registered, how many are present and how many are weighed. You can close the public registrations, or the weigh-in of an age class to create the draws for each category. You can print the PDFs, but it is recommended to distribute them to the tables first, so that the assigned tatami is written on the sheet. Finally, you can download simulations of the final brackets, just in case.

It is always recommended to print the brackets and also distribute physical copies to the tatami before starting the matches. Having a physical copy where wins are recorded by hand ensures you have a plan B in case, for any reason, the power or the internet goes down. In this way, the event can continue while the problem is solved, and the data can be updated quickly later.

There are two types of draws: competitive and non-competitive. The competitive categories, with more than five athletes, create a double elimination bracket with repechage, trying to separate athletes of the same club as explained in the PAAF. The non-competitive ones instead create many mini pools of at most four athletes each, trying not to put athletes of the same club together.

Once a category is closed, you can no longer add, edit or delete its athletes. If needed, you can reopen the weigh-in of a single category or of the entire age class. Their draws are deleted, so you can make the necessary changes and create new draws (which will differ from the previous ones, because they are random). For fairness, the draw must be redone if the number of athletes in a category changes, and you cannot delete the draw of a category where matches have already started without losing their data.

If you want to merge several categories together (for example for children or for adults with few participants), you must change the athletes' data from the accreditation or weigh-in page, so that they have the same weight and sex. If instead you want to hold friendly matches, for example for an athlete who is alone in a competitive category (without a dedicated bracket), you can do it from the tatami page.

To do everything in a single step, the "Leave it all to us!" button closes the weigh-in of the age class, creates the draws, assigns them to the tatami, orders the matches and downloads the PDFs of the brackets.

Edit number of tatami#

Choose the number of tatami of the competition. Removing a tatami with assigned brackets moves those brackets back to the unassigned ones. No matches or other data are lost.

Prints#

Various prints of the competition are available, to help manage the event in the best way.

Matches ordered by tatami shows the tournaments and the matches assigned to each table, in case a physical copy is needed. All brackets downloads the brackets of the competition in a single PDF.

Athletes and matches by category shows all the data a coordinator needs to organize the competition. Especially for large competitions, the coordinator must plan an initial division of the brackets at least a few days before.

Blank brackets can be useful if a bracket must be created by hand, while the flyers are great to hang up around the venue to direct coaches and the public, with a QR Code, to the dedicated page where they can comfortably see the brackets from their phones.

Club ranking#

At the end of the competition, "Club ranking" asks for the age classes to count and the points for each placing. Once created, the ranking is visible on the public page and you can download it as a PDF. Be careful to do it only at the end of the event, to avoid showing an incomplete ranking.

Friendly tournament#

The "Friendly Tournament" button creates a competitive tournament not tied to the categories: enter the name of the tournament, search the athletes by name and click them to add them. The year and the exact weight are shown next to the name, to help pair up, for example, athletes who are alone in their category. If the athletes belong to different age classes, the matches use the parameters of the most restrictive age class. The age classes of the chosen athletes must be closed, to block changes to the athletes.

Coaches, from their public page, will see all the brackets where their athletes compete.

A single bracket is created based on the number of athletes, as is done for the competitive age classes. To create several mini pools, create several friendly tournaments one by one.

Reload data#

Reloads the data of the tournaments and age classes, to see the current situation of the tatami.

Match order#

Normally, once the brackets are assigned to the tables, each tatami is free to choose the category and the matches to run. However, the coordinator may want to decide the exact order of the matches for each table. In this case, just click the "≡" button next to the name of a tatami to choose which matches to run first. "Auto order" orders the matches that are not ordered yet. You can drag entire categories or single matches, and you can drag matches into the middle of a category (for example, to split a round robin).

Matches can also be ordered from the Tatami page. You must order the matches of a tatami to tell the public, on the projector page, in how many matches an athlete fights or who must warm up. The orders are not fixed, however, and they give flexibility to the heads of the table officials.

Split between several tatami#

Large tournaments may need to be split between several tatami. By clicking on the division line "/" next to a tournament, you can assign to each single match the tatami where it must go.

For double elimination tournaments, there are convenient buttons to set a tatami for all the matches of a given pool.

Be aware that the part of a split tournament cannot be dragged from one tatami to another: the match numbers must be changed one by one from this same menu. You can still change them all together with a single button.

Disqualify an athlete#

If an athlete must be disqualified, you can do it from this menu. Select the tournament at the top left, then select the athlete. In all subsequent matches the win is given automatically to the opponent.

If you hide an athlete, the athlete is no longer shown in the brackets.