How do I use Judo in Cloud?
Introduction#
Judo in Cloud works in phases, which we briefly explain here to show how an event that chooses to rely on us to simplify its organization takes place. Further below we go into more detail about how each single page works.
During a competition, the program will also be used by other people, such as competition officials or table officials. Make sure to send them these links so that they learn how to use Judo in Cloud in the best way.
Creating the competition account#
When you write to us at [email protected], we will get in touch to decide together what the needs of your event are.
We will give you a trial account, where you can test the program to get familiar with it and see if something you need is missing or if something could, in your opinion, improve the user experience. Judo in Cloud grows thanks to the feedback of all its users, and we are very happy to receive every opinion that your experience considers useful!
With your competition rules, we can create the necessary age classes, offering you total freedom in dividing the weights into different categories. We also offer classes divided by belt! (for example, black belts and coloured belts separately).
Finally, we will create your event in our system and give you the login credentials. From then on, coaches can register for your competition.
Initial settings#
When you log in, a selection menu appears to decide what a PC must do on the day of the competition: accreditation, weigh-in room, tatami, coordinator, awards, projector, organization and referees. If you tick "Allow access to every page", that computer can move from one page to another without logging in again. In the days before, the accreditation page and the coordinator page are the most relevant: the first to see which clubs and athletes are registered (and, if needed, add, edit or delete them); in the second, the "Edit number of tatami" button to set the number of tatami of the competition and "Age class parameters" to confirm, for each age class, the points for a win or the weight tolerance.
Registrations#
Coaches can register athletes from their club area, in the Competitions section. The instructions for them are available on the page "I am a coach, what do I do?". You can also register athletes as an organizer, by logging in and going to the accreditation page (be careful not to mark them as already present, that is needed on the day of the competition).
Pre-competition draw simulations#
On the coordinator page, clicking on "Draws and Brackets" opens a menu that shows, for each age class, the registered, present and weighed athletes. If the age class is not closed, the "Simulation" button appears: these are temporary draws that are not saved in the system and serve as an emergency backup, in case Judo in Cloud is not accessible on the day of the competition (or if you choose to use only the PreCompetition package).
Closing the weigh-in closes the registrations and creates the final draws that can be distributed to the tatami. If you intend to create them the day before, you can do it from home. Otherwise, you can do it on the day of the competition at the end of the weigh-in time. Judo in Cloud can create and distribute the brackets in less than a minute!
Accreditation#
On the day of the competition you need a desk at the entrance that certifies who is present at the competition and, if necessary and useful for the organizer, verifies the payment of the registration fee.
The athletes marked as present here become available to be weighed, or, if they do not need to be weighed, they become directly available to be drawn into the brackets. From here you can also add, edit or delete them. There are also features to download the lists of athletes by category (weigh-in reports), age class or club, and features to download the Excel sheet or upload one containing some new athletes to add (more detailed explanations in the FAQ dedicated to the accreditation page).
Weigh-in#
For the age classes that require a weigh-in, there is the Weigh-in Room page, where you can mark an athlete as weighed, and therefore available for the draws, and change the value if needed.
If you want to create the final draws the day before, you must mark them all as already weighed before creating them, in case the weigh-in is still done on the day of the competition to confirm that the athlete is not outside the category.
Running the matches#
Once the weigh-in time of an age class is over and the athletes have all been marked as present and weighed, you can close the weigh-in and create the final draws from the coordinator page, by clicking on "Draws and Brackets". You can then go to "Open unassigned categories" and move the various brackets to the tatami with the mouse. At this point you can go back to "Draws and Brackets" and download the PDFs of the brackets, where the tatami is also shown.
You can also use the "Auto Assign" button to divide them automatically. This feature tries to keep the numbers of matches as similar as possible, but it does not take other factors into account. The experience of a competition coordinator leads them to divide the brackets taking other things into account (for example, one category is on average faster than another). Make sure to discuss it with them first and follow their directions.
The tatami will each have a computer. From their dedicated page, they can download the assigned brackets and run the matches. The coordinator can see from their page how many matches each one has left.