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Terms and Conditions of Service

1. Acceptance of the Terms#

Welcome to Judo in Cloud. By using our service, you fully accept these Terms and Conditions of Service ("Terms"). We invite you to read them carefully before using the platform.

If you do not accept these Terms, please do not use the service.

The use of Judo in Cloud also implies the acceptance of our Privacy Policy and of the Cookie Policy.

2. Description of the Service#

Marrocco Simone (VAT no. 622010 - IT consulting activity) provides IT consulting services for the complete management of judo competitions and sports clubs. Within the scope of this consulting, Judo in Cloud is used, a proprietary software developed and managed by the consultant.

The consulting service offers:

Features for Organizers:

  • Management of online registrations
  • Automatic creation of draws and brackets
  • Management of athlete weigh-in and accreditation
  • Real-time tatami coordination
  • Digital scoreboard with a second screen for the projector
  • Automatic rankings and competition history
  • Management of registration fee payments

Features for Coaches/Clubs:

  • Quick registration of athletes for competitions
  • Real-time display of brackets and results
  • Management of a personal athlete database
  • Judo in Cloud Pro: management of courses, attendance, medical certificates, club payments

Public Features:

  • Real-time display of brackets and results
  • Information on competitions and schedules
  • History of past competitions

3. Registration and Account#

3.1 Account Creation

To use certain features, you must create an account by providing:

  • Correct and truthful personal details
  • A valid email address
  • A secure password (which will be encrypted)
  • For clubs: club name, club code, region

3.2 Account Responsibility

You are responsible for:

  • Keeping the login credentials confidential
  • All activities carried out through your account
  • Notifying us immediately of any unauthorized access by writing to [email protected]

3.3 Requirements

  • You must be of legal age or have the consent of your parents/guardians
  • You can create only one account per club
  • You cannot assign or transfer your account to third parties

4. Payment Terms#

4.1 Fees for the Consulting Service

The IT consulting service provides for a fee of 1,00 € (one euro) per athlete participating in the competition. The consulting fee includes:

  • Pre-competition online registrations
  • Draw simulations
  • Final draws and brackets
  • Real-time competition management
  • Automatic repechages and rankings
  • Publication of results on a public page

4.2 Payment Methods for Organizers

Payment is made in two instalments:

First Instalment (one week before the competition):

  • Equal to 50% of the number of expected athletes
  • Example: 300 expected athletes = 150€

Second Instalment (after the competition):

  • Calculated on the athletes actually present
  • Example: 315 athletes present = 165€ (total: 315€)
  • Example: 280 athletes present = 130€ (total: 280€)

4.3 Failure to Use on the Day of the Competition

If for any reason the program does not work on the day of the competition and becomes unusable, the second instalment will not be due.

4.4 Athlete Registration Fees

The registration fees paid by the athletes to the organizers are managed directly by the organizer. The consulting service:

  • Provides technical support with a system for collecting and verifying bank transfers (optional)
  • Does not manage financial transactions between athletes and organizers
  • Is not responsible for refunds or payment disputes between the parties

4.5 Additional Consulting Services (Judo in Cloud Pro)

For additional consulting services dedicated to club management (management of courses, attendance, club payments), the fees and conditions will be communicated separately. Contact us at [email protected].

5. Obligations and Responsibilities of Users#

5.1 Lawful Use

You undertake to:

  • Use the service in compliance with the applicable laws
  • Provide correct and truthful data
  • Not use the service for unlawful or unauthorized purposes
  • Not attempt to breach the security of the system
  • Not upload offensive, defamatory or illegal content

5.2 Responsibilities of Organizers

Organizers are responsible for:

  • Verifying the accuracy of the athletes' data
  • Ensuring an adequate internet connection on the day of the competition
  • Having compatible computers (modern browsers: Chrome, Firefox)
  • Printing backup copies of the brackets as required by the rules
  • Complying with the FIJLKAM sports regulations

5.3 Responsibilities of Coaches

Coaches are responsible for:

  • Entering correct athlete data (real weight, date of birth, etc.)
  • Obtaining parental consent for underage athletes
  • Verifying the registration of the athletes before the competition
  • Complying with the registration deadlines set by the organizers

5.4 Internet Connection

Judo in Cloud is a cloud service that requires an internet connection to work. It is the organizer's responsibility to ensure:

  • A stable connection during the competition
  • Sufficient bandwidth (the service is optimized for low bandwidth: ~100 kb/s)
  • Backup solutions (hotspot, SIM, etc.) in case of problems

6. Intellectual Property#

6.1 Rights to Judo in Cloud

Judo in Cloud, including the source code, design, logo, graphics, content and documentation, is the exclusive property of Marrocco Simone and is protected by copyright and intellectual property rights.

6.2 Nature of the Service

By using the IT consulting service, you do not acquire any licence, right or title to the Judo in Cloud software. The software remains a proprietary tool of the consultant, who uses it to provide the requested professional service.

Within the scope of the consulting service, you are allowed to:

  • Access the software through the web interface for the agreed purposes
  • Download and print generated materials (brackets, PDFs, reports) for personal/organizational use
  • View and manage the data entered

6.3 Prohibitions

It is expressly prohibited to:

  • Copy, modify, decompile or distribute the code or the content of the software
  • Create derivative or competing services based on Judo in Cloud
  • Perform reverse engineering, disassembly or attempts to extract the source code
  • Remove or alter copyright notices, trademarks or proprietary notices
  • Assign, sublicense or transfer access to the service to third parties

6.4 User Content

The data you enter (athletes, clubs, results, documents) remains your property. By providing us with such data, you authorize us to process it exclusively to provide the requested IT consulting service, in compliance with privacy legislation.

7. Limitations of Liability#

7.1 Availability of the Service

We undertake to ensure maximum availability of the service; however:

  • We do not guarantee that the service is always available, uninterrupted or free of errors
  • Interruptions for maintenance may occur (with prior notice when possible)
  • We are not responsible for problems caused by an inadequate internet connection

7.2 Data Loss

While adopting security and backup measures:

  • We strongly recommend printing backup copies of the brackets
  • We are not responsible for data loss caused by external causes (third-party server failures, cyber attacks, disasters)
  • We keep regular backups but do not guarantee 100% recovery

7.3 Disclaimer of Warranties

The service is provided "as is" without implied warranties of:

  • Fitness for a particular purpose
  • Absolute completeness or accuracy of the automatic calculations
  • Compliance with specific sports regulations (it is the user's responsibility to verify)

7.4 Limitation of Financial Liability

Our financial liability is limited to the amount paid for the service in the last 12 months.

8. Changes to the Service and to the Terms#

8.1 Changes to the Service

We reserve the right to:

  • Modify, suspend or discontinue features of the service
  • Update the interface and the features
  • Change the fees (with at least 30 days' notice)

8.2 Changes to the Terms

We may change these Terms at any time. In case of substantial changes:

  • We will send a notification by email to registered users
  • The changes will take effect 15 days after publication
  • Continued use of the service constitutes acceptance of the changes

You can refuse the changes by deleting your account before they take effect.

9. Termination and Account Deletion#

9.1 Termination by You

You can delete your account at any time by writing to [email protected]. Your data will be deleted as provided for in the Privacy Policy. You can choose whether to keep or anonymize the data of your club and of your participating athletes. If requested, the data will be anonymized two weeks after the end of a competition, in accordance with the applicable regulations.

9.2 Termination by Us

We may suspend or delete your account if:

  • You violate these Terms or the law
  • You provide false or fraudulent information
  • You do not pay the fees due
  • Your behaviour harms other users or the service

9.3 Effects of Deletion

Upon deletion of the account:

  • You will lose access to all restricted features
  • The public competition data (results, rankings) will remain visible for sports history purposes (unless GDPR anonymization is requested)
  • No refunds are provided for services already paid for

10. Applicable Law and Competent Court#

10.1 Applicable Law

These Terms are governed by Italian law.

10.2 Competent Court

For any dispute relating to these Terms, the Court of Trento (Italy) will have exclusive jurisdiction.

10.3 Out-of-Court Resolution

Before taking legal action, we invite you to contact us to attempt an amicable resolution of the dispute.

11. General Provisions#

11.1 Communications

All official communications will be sent to the email address registered in your account. It is your responsibility to keep it up to date.

11.2 Severability Clause

If a provision of these Terms is declared invalid, the remaining provisions will remain in force.

11.3 Entire Agreement

These Terms, together with the Privacy Policy and the Cookie Policy, constitute the entire agreement between you and Judo in Cloud.

12. Contacts#

For questions about these Terms and Conditions:

Last updated: October 2025

Thank you for choosing Judo in Cloud! We are here to simplify the organization of your judo competitions. For any need, do not hesitate to contact us.